Annual Parish Meeting

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Date
Tuesday, 12th May 2020 07:30pm

This meeting will be held on hte zoom platform - meeting details outlined below

https://us02web.zoom.us/j/87624282587  Meeting ID: 876 2428 2587

 

Agenda
  1. ELECTION OF CHAIRMAN - To elect the Chairman of the Council
  2. ELECTION OF VICE CHAIRMAN - To elect the Vice Chairman of the Council
  3. TO ACCEPT APOLOGIES FOR ABSENCE
  4. DISCLOSABLE PECUNIARY INTERESTS

    1. Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting and which is not included in the register of interests.

    2. To consider dispensation applications.

  5. TO CONFIRM THE MINUTES OF THE ORDINARY MEETING HELD ON 10.3.20 and EXTRAORDINARY MEETING HELD 21.3.20
  6. VIRTUAL MEETING PROTOCOLS – to approve adoption of
  7. PUBLIC PARTICIPATION SESSION – a period of 15 minutes will be set aside for the public to speak on any items on the agenda (this may be extended at the discretion of the chairman)
  8. ANNUAL REVIEW OF COUNCIL REGULATIONS AND PROCEDURES

    a) To review standing orders

    b) To review financial regulations.

    c) Assets register - To review Parish Council’s assets register.

    d) Complaints Procedure - To review the Council’s complaints procedure.

    e) Freedom of Information Act 2000 – To review the Council’s procedures for handling requests made under these acts

    f) Data Protection Policy and data retention policy – to review

    AttachmentSize
    PDF icon 12.5.20_policies_for_review.pdf829.16 KB
  9. To review Council’s Representation on the following bodies

    ALC Local Area Committee, Parish Paths Partnership Officer

  10. Reports

     

    a) To receive reports from meeting attended by councillors on behalf of the council

    b) Unitary Councillor

    c) Police

  11. FINANCE AND ACCOUNTS FOR PAYMENT

     

    a) Monthly Financial Statement – to approve

    b) Income – to note income received

    Parish Precept £11878

    Neighbourhood Fund £17309.32

    c) Outstanding Payments for Approval

    Payments made prior to the meeting

     

    Highline electrics (LED conversion)

    660.00

    Payee

    Amount

    Scottish Power

    25.45

    ALC membership

    Tbc

    Internal Auditor B Townson

    100

    Knockin Assembly Rooms

    £4000.00

     

    d) To consider other invoices received after the agenda has been sent out.

    e) 2019- 20 Accounts - To approve the following

    1. To agree responses to the annual governance statement of the Annual Governance and Accountability Return

    2. To consider part 2 of the Annual Governance and Accountability Return 2019-20 year end accounts and budget report,

    3. To consider internal auditors report

    4. To declare that the Parish Council meets the requirements as laid out in the Annual Governance and Accountability Return to  certify itself as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015

    f) Parish Council Insurance – to review councils insurance levels and to consider quote received from Came and Company (copy enclosed).

  12. PLANNING

    a) Planning Items for Information – none at time of printing

    b) Planning matters for consideration - none at time of printing

    c) To consider any planning application received after the publishing of the agenda.

  13. PARISH MATTERS

     

    a) Neigbourhood Fund – to receive suggestions for expenditure of

    b) Bradford Arms Clock – for update

  14. HIGHWAYS

     

    a) Entrance Gates – for update

    b) CIL Local Application – for update

  15. CORRESPONDENCE -To consider list of correspondence received since last meeting – circulated via email.

     

    SALC Updates

    Covid 19 information (various sources) 

  16. Meetings To note date and time of meetings for 2020-21
Agenda (document)
Download Agenda

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting.